Privacy Policy

Effective date: April 18, 2026

This Policy explains how ProofCert handles learner account, training, assessment, and credential information.

Information We Collect

We collect identity-provider profile details needed for login, such as name, email, provider subject ID, and avatar URL when available. We also store course progress, assessment submissions, scores, uploaded practice recordings, transcripts, written artifacts, credential IDs, issue dates, learner visibility settings, Terms acceptance records, and operational metadata.

How We Use Information

Information is used to operate learner dashboards, record progress, score assessments, support credential verification, maintain security, troubleshoot the service, improve role-specific training, create analytics, prepare credential summaries, and communicate service updates.

Identity Providers

Google and LinkedIn login flows are handled by those providers. Their privacy policies govern information they collect during authentication. ProofCert stores only the account details returned after successful login that are needed to operate the learner account.

Public Credential Pages

Credential verification pages may display learner name, credential title, issue date, credential ID, status, score, tier, summary of assessed skills, and artifact excerpts or links. Public links may be indexed, shared, cached, screenshotted, copied, or stored by others once published.

Artifact Visibility Choices

Learners can use dashboard settings to hide artifacts from public credential pages and promotional showcases going forward. The setting does not erase historical audit records, scores, credential status, internal training data, security logs, or materials already published or copied by others.

AI and Product Improvement

We may use learner artifacts, recordings, transcripts, assessment responses, scores, interaction data, and metadata to train, fine-tune, evaluate, test, and improve AI systems and automated feedback tools. We may also use this information to develop synthetic examples, benchmarks, scoring rubrics, and course improvements. We may de-identify or aggregate data where practical, but some operational uses may include identifiable information.

Promotional Use

With the dashboard promotional-use setting enabled, First Normal Form may use learner names, likenesses, credential outcomes, quotes, screenshots, artifacts, excerpts, and results in promotional, sales, website, social media, investor, educational, and demonstration materials. Learners can turn this off for future promotional use from the dashboard.

Fictional Medical Data

ProofCert medical-industry training tests use fictional patient and payer data. Learners should not submit real patient information, PHI, real medical identifiers, real insurance numbers, private employer screenshots, or third-party confidential records. The service is not intended to collect PHI or operate as a HIPAA-regulated system.

Data Retention

Training and credential records are retained while needed to provide learning history, credential verification, audit integrity, fraud prevention, product improvement, legal compliance, and dispute handling. Site operators may remove, correct, or restrict records when required for accuracy, abuse prevention, legal compliance, or operational needs.

Security

ProofCert uses provider-based login and server-side sessions. Production deployments should use HTTPS, protected environment variables for OAuth secrets, restricted database file permissions, and regular backups.

Your Choices

You may stop using the service, disconnect access through your identity provider, change artifact and promotional visibility settings, or contact the site operator to request correction, export, restriction, or deletion of learner records where legally and operationally appropriate.

Delaware Law

Privacy-related disputes are handled under the Terms of Service, including the Delaware governing-law and venue provisions.

Contact

Privacy questions should be directed to the site operator listed in your course or credential materials.